Childcare Manager’s Blog

Childcare Management The Heart Healthy Way…

Posted by: teriatpersoft on: February 6, 2009

How’s your New Year’s Resolution of spending less time on your administrative tasks and more time with the children and parents holding up?  Are you practicing Heart Healthy Childcare Management?  Childcare Manager center management and accounting software can help you.  Here’s how:
 
Along with training your staff (keep their continuing education records in Childcare Manager), maintaining appropriate child:staff ratios (Childcare Manager helps you) and  helping staff in their roles as child caregivers recognize and take steps to relieve their own stress–you need to maintain your own Heart Healthy plan as their guide.
 
“The children you care for count on you each and every day. If your mental health and physical health are not at their best your performance as a caregiver will suffer. Take some time each day to care for yourself.”  The resources listed at the link below are sources where you can learn more about how to take care of yourself while at work and at home.
(Source: AAP – Healthy Child America, http://www.healthychildcare.org/caregiverhealth.cfm )
 
WISEWOMAN – Well–Integrated Screening and Evaluation for Women Across the Nation is an excellent information resource.  They believe in “a world where any woman can access preventive health services and gain the wisdom to improve her health.”  (Source: WISEWOMAN homepage http://www.cdc.gov/wisewoman/ )
 
You can also invite parents and community volunteers to help out in little ways that can make a big difference in all of your lives.  Allow others to “Care About Caregivers: http://www.healthychildcare.org/pdf/caregivers.pdf ”  It does the hearts of others good to be able to give back to their community.  So often they don’t know where to start or what they can do.  You can sow some ideas and watch them grow.
 
Finally, back to your own desk and your own pile of paperwork.  Reduce stress and thus boost your immune system by reducing your administrative load.  Try Childcare Manager, you’ll like it! Download a FREE trial at www.childcaremanager.com  

Teri Selbicky
Senior Childcare Management Specialist

(800) 553-2312 toll-free
teri@childcaremanager.com

Exchange Everyday

Posted by: kurtatpersoft on: December 24, 2008

 

The Trustworthy Leader

December 23, 2008

The ability to concentrate and to use your time well is everything if you want to succeed in business — or almost anywhere else for that matter.
Lee Iacocca

 

According to Stephen Covey (The Speed of Trust: New York, Free Press, 2006), “…the first job of any leader is to inspire trust. It’s to bring out the best in people by entrusting them with meaningful stewardships, and to create an environment in which high trust inspires creativity and possibility.” In the Director’s Link (Fall 2008), Paula Steffen describes the implications of Covey’s observation in the early childhood world…

 

“Trust is a powerful form of motivation and inspiration. People want to be trusted. They respond and thrive on trust. As leaders in the field of early care and education, it is important to establish, nurture, and sustain trusting relationships — not as a way to manipulate people, but as the most effective way of working with others and getting results.

 

“So how do we do this? First, we need to understand the components of trust. Think of trust as comprised of two equally important parts — character and competence. Character relates to a person’s integrity, motives, and intent when working with other people. It is an essential ingredient in all trusting relationships.

“The second component of trust, one that is less often mentioned, is competence. Competence is a person’s skills, results, and track record of behavior. When making decisions as a director, you usually give important responsibilities to those people whom you feel are most competent because you trust that they will achieve the results you want.”

A Tool Kit for Managers

Exchange has packaged six of its practical management resources into a single “Manager’s Tool Kit” and is offering the entire set at a 33% discount — separately these resources would cost $175, but we are offering the entire Tool Kit for only $112. Resources in the kit include:

  • The Art of Leadership: Managing Early Childhood Organizations
  • Managing Money: A Center Director’s Guidebook
  • Beginnings Workshops Book #8 – Professionalism
  • 250 Management Success Stories from Child Care Directors
  • Develo ping Capable, Creative Teachers CD Book
  • Leading People in Early Childhood Settings CD Book

 

 

 

Back To Childcare Manager’s Website

Kurt Strong
Personalized Software ∙ SINCE 1985
Sales Consultant
1-800-553-2312

 

   

 

 

 

 

 

Invest in Afterschool Programs

Posted by: Wendy King on: December 23, 2008

On any given day, more than 14 million children are on their own after school.  These young people are not only vulnerable, they are also losing out on important opportunities to learn and grow. 

With most American parents still working when the school bell rings, afterschool programs are a vital underpinning for communities and families.  Programs reduce the stresses on working families, and cut unexpected absences from work – impacts that are especially important in difficult economic times. 

But afterschool programs are also about the future.  Around the nation, afterschool programs are improving school attendance, leveling the playing field for disadvantaged youth, and increasing high school graduation rates.  They are giving kids a chance to experience arts, get active, explore career paths, contribute to their communities, and much more. 

We urge President-elect Barack Obama to:

Increase investments in afterschool funding, providing the level called for in No Child Left Behind, and additional funds through the Care and Development Block Grant and the Summer Term Education Programs for Upward Performance Act.

Create a much-need initiative focused on programs for older youth, who are under-served by programs but are at age when such supports are critical, and require programs that have greater variety and independence than these designed for younger children.

Rethink how, when and where children learn and make fundamental changes to educating children, incorporating the afterschool approach. This means tailoring academic instruction to meet the needs, abilities and learning styles of students; offering engaging, hands-on projects with real world applications; and tapping community-based organizations, businesses and others in developing new learning opportunities. 

Please learn more at www.afterschoolalliance.org

-Wendy King

Managing Your High Tech Program With High Tech Software

Posted by: chrisatpersoft on: December 19, 2008

Excerpt from Childcare Information Exchange Magazine

By Chris Luz – Personalized Software

 

“A decade or so ago, the idea of managing an early childhood program using management software was an alien concept.  After all, caring for children is a nurturing, high touch business.

 

Today, all that has changed.  Nearly all centers accept, as a matter of course, that management software is a necessary tool for making their operations more effective.  In this decade, the power and flexibility of software available to centers has increased dramatically.

 

To provide our readers with insights into what they can now expect from the software sector, we surveyed providers of management software to the early childhood world and asked them for their perspectives on the critical needs that you should expect your software to address today.”

 

                                                                                                                PUBLISHER: Roger Neugebauer

 

The basic needs of center Administrators today have not changed much from the needs they had five, ten, or 15 years ago.  Administrators want the ability to quickly and easily post tuition fees/payments, track their accounts receivable, track their parent/child and employee files, schedules, attendance, time sheets, and immunizations.  Centers also need to provide parents with receipts, year-end tax statements, late payment notices, and other correspondence.  As the number of agency-subsidized families has increased, there has been a growing need for more effective ways to track tuition and payments associated with agency-subsidized families.  As more families use e-mail, centers need to communicate with parents by e-mailing statements and other correspondence directly through their management software.  More centers are installing secured, electric door locks in order to regulate who can enter their center.  The center’s software needs to integrate with the door lock by allowing parents and others entrance to the center only if they have a valid PIN number.  In today’s fast paced world, center administrators want to use high tech support and training tools such as training videos, remote access, and e-mail as well as have access to a live trainer or technical support personnel.

 

Many child care center owners and directors have expressed a high level of disenchantment with the need to purchase add-on modules in order to piece together a system that meets their changing needs.  Many for profit centers, not to mention non-profits, don’t have unlimited funds available for purchasing module after module to meet their current and future administrative demands.  They also find the modular process confusing.  The largest supplier of business management software, QuickBooks, shed the modular software concept about 10 years ago in lieu of a modern all-in-one (non-modular) concept.  As needs change, business administrators simply utilize features already imbedded in QuickBooks instead of having to purchase module after module.

 

Most of the child care management software industry still provides software in a modular format.  A recent example of a “future need” that administrators wanted were the ability to display the pictures of children, parents, employees, and authorized pick-ups for the children (a nice safety feature).  If a center was using a software package that had this feature imbedded into their program, they simply started to snap in the pictures.  Many centers are forced to purchase an additional module to meet this as well as other needs.  The question is:  Will centers have to purchase additional modules to meet future critical needs or will their software have the features they need already imbedded into their system or available through regular updates?

 

Exchange Magazine  www.ChildCareExchange.com

Click Here to Download FREE DEMO! 

Back To Childcare Manager’s Website

Chris Luz
Personalized Software ∙ SINCE 1985
Director of Marketing & Sales
1-800-553-2312

Childcare Management means doing more with less in a tight economy…

Posted by: teriatpersoft on: December 18, 2008

This year many childcare directors and owners have expressed to me their concerns about maintaining the quality of their childcare centers–for both children and their staff–and stay afloat financially.  To say that 2008 has been a challenging year is an understatement.  I came across this article yesterday:
 
“…The nation’s economic troubles are playing out one family at a time in child-care centers and preschools across Arizona as parents lose their jobs and must cut back on attendance or pull their children out of preschool to save money. Child-care centers are reporting 10 percent to 20 percent decreases in enrollment, said Bruce Liggett, director of the Arizona Child Care Association in Phoenix, an advocacy group...Child-care centers and preschools that once had waiting lists find themselves scrambling to fill vacant spots. For the first time, many are offering part-time or drop-in service and changing hours to better accommodate parents’ schedules...
Child-care centers are looking at ways to cut costs – conserving electricity, stretching supplies – to avoid reducing their employees’ hours or cutting jobs.
“We’ll make it through, but we worry about the children,” Vela said…”
(Source:  http://www.tucsoncitizen.com/daily/local/103931.php The Arizona Republic on TucsonCitizen.com )
You know what impresses me most about the vocation of childcare?  The sentiment that no matter what happens as long as there are parents who work to support their families, there will be dedicated childcare professionals who will take part in the care and nurturing of their children. 
So what does a childcare center do, to weather stressful and scary economic times?  Do more with less.  Do more work in less time.  You may need to leave your business accounting management tasks for after hours as you fill in for teachers, meet with parents and participate in critical childcare association meetings.  You can’t and shouldn’t abandon your own family time in favor of your business.  So why not see if managing your business as efficiently as possible with Childcare Manager management accounting software makes all the difference in the world.
Here is something to get you started thinking how much time you spend on your center management–common tasks–and how much time using Childcare Manager can you “return” to your time to spend doing more important things?
    

Check Your “Return On Investment”
With The
Investment Calculator

     Family & Child Information    Accounts Receivable or Billing Information

 

      (The above Childcare Manager table uses modest estimates of time and uses an hourly wage of $10 per hour.)

Try Childcare Manager to see if–as it has helped so many other directors and owners of childcare centers–do more in less time, give you back more time and pay for itself over and over and over….

There’s still time to get started with Childcare Manager for the new year.  Download a FREE trial at www.childcaremanager.com 

   Teri Selbicky
Senior Childcare Management Specialist

(800) 553-2312 toll-free
teri@childcaremanager.com
  

We all know about paint chips and the risks to be responsible for when remodeling older buildings. Strict guidelines are in place when remodeling buildings 30 years or older.

“Common renovation activities like sanding, cutting, and demolition can create hazardous lead dust and chips by disturbing lead-based paint, which can be harmful to adults and children.

To protect against this risk, on March 31, 2008, EPA issued a rule requiring the use of lead-safe practices and other actions aimed at preventing lead poisoning. Under the rule, beginning in April 2010, contractors performing renovation, repair and painting projects that disturb lead-based paint in homes, child care facilities, and schools built before 1978 must be certified and must follow specific work practices to prevent lead contamination. Until that time, EPA recommends that anyone performing renovation, repair, and painting projects that disturb lead-based paint in pre-1978 homes, child care facilities and schools follow lead-safe work practices.”

(Source: http://www.westchesterrealestateblog.com/2008/10/lead-based-paint-isnt-just-from-paint-chips.html )

What about water? Children are advised to drink 6 – 8 glasses of water per day to maintain good health.  http://www.allaboutwater.org/how-much.html  But what’s in the water?

Lead in Drinking Water

“Lead may be found in household plumbing materials and water service lines. Lead is rarely found in source water but enters tap water through corrosion of plumbing materials. Homes built before 1986 are more likely to have lead pipes, joints, and solder. However, new homes are also at risk: even legally “lead-free” plumbing may contain up to eight percent lead. The most common problem is with brass or chrome-plated brass faucets and fixtures which can leach significant amounts of lead into the water, especially hot water. Read more about lead in drinking water.

EPA is concerned about the potential for elevated lead levels in the drinking water of schools and child care centers. Exposure to lead is a significant health concern, especially for young children and infants whose growing bodies tend to absorb more lead than the average adult. Drinking water is one possible source of lead exposure. Testing water in schools and child care facilities is important because children spend a significant portion of their days in these facilities, and they are likely to consume water while there. Read more about lead in drinking water in schools and child care facilities.”

(Source: http://www.westchesterrealestateblog.com/2008/10/lead-based-paint-isnt-just-from-paint-chips.html)

A good place to start is the Centers For Disease Control website and the guidelines to “Let’s Wipe Out Lead Poisoning.”

http://www.cdc.gov/nceh/lead/events/NLPPW/leadweek2008.htm

Get reports on local water quality.  Have your center or daycare facility water tested. Proactively put the minds of your children’s parents at ease by keeping them informed of your efforts to protect their children. 

Safety and the peace of mind it fosters is the goal.  You protect the children in your care from the dangers of lead poisoning.  You also protect them from dangers in the world outside the doors of your child care center. Childcare Manager center management software in tandem with Time Manager Pro & timeclock with the doorlock trigger feature keeps your center accessible to only authorized employees and authorized parents and their “OK to Pickup” adult person list. It keeps your children safe. Take a look and see what Childcare Manager can for you:  

www.childcaremanager.com

Then  more about Time Manager and the doorlock trigger feature:    

www.childcaremanager.com/timemanager

Teri Selbicky
Senior Childcare Management Specialist

(800) 553-2312 toll-free
teri@childcaremanager.com
  

 

Childcare management employees benefit from Bringing Babies to Work…

Posted by: teriatpersoft on: October 10, 2008

When does a Win-Win situation become a Win-For-All good deal?  When child care centers provide free childcare tuition for their employees’ children.  Even with the tightest of budgets you can make your child care center a great place to work and a second home to the children in your care. 
 
Forward thinking companies in this era of ever-shrinking employee benefits have hit upon a formula to improve productivity, decrease employee absenteeism and ensure quality childcare for their employees–onsite childcare!
Many child care center owners and directors have expressed the desire that they wish they could do more for their employees.  Providing free childcare tuition allows young children to benefit from more time with their mothers (and fathers, too).  It allows the employee to participate in providing quality childcare to their and all children in their care. 
 
Childcare Manager center management and accounting software allows the center owner or director to keep track of how much tuition was charged to the employee parent and how much tuition was credited back in the form of an employee discount.  This reporting is critical for the child care center owner’s financial reporting.  This benefit can also be printed out for the employee as an accurate record of one of the benefits paid on the employee’s behalf that does not appear on the employee’s pay stub.
 
Double the pleasure, double the fun. Take your babies to work, take Childcare Manager to work and give it a spin  http://www.childcaremanager.com

Bringing Babies to Work

baby in chair
‘I don’t think a baby is more distracting than talk about Dancing with the Stars or your weekend.’ — Debra Pierson, Business Owner
 
A cooing baby in the next cubicle? It may sound like a recipe for distraction to some, but programs that allow parents to take their infants to work are growing across the country. The newly established Parenting in the Workplace Institute has a database of more than 70 U.S. companies that allow babies at work, and founder Carla Moquin says she is constantly including more. “I believe that this is actually a lot more prevalent than I’ve found so far,” she says, adding that many companies are slow to establish formal policies but often make ad hoc arrangements for individual employees...

Advocates know that permitting babies on the job is not a universal solution. It wouldn’t work well, for example, with certain jobs, like doctoring and teaching, or for particularly fussy infants. But even naysayers may be surprised by the results of research conducted by Mary Secret, a social-work professor at Virginia Commonwealth University. Her 2005 analysis of 55 businesses with baby-friendly policies found that people often anticipate disaster but there is rarely a negative effect on co-workers or productivity. What’s more, she learned that having babies around can boost morale among colleagues. “We have tended to have this myth of the separation between work and family,” Secret says. “In reality, that never existed.”

Of course, studying how babies affect a workplace is one thing, and experiencing it is another. Here are some views from people who have:

The Working Mom

Susan Goodykoontz, 42, epidemiologist, Arizona department of public health, Phoenix.

At various times, she took three of her four kids to work. “I felt as though I had a before-and-after experience with my children,” she says. “It’s a great benefit, you have more time to find day care, and it’s obviously a cost-saving.” Still, it does require some adjustments. “It definitely takes some getting used to,” she admits. “Some things are difficult, such as talking on the phone when your baby wants to talk too.”

The Business Owner

Debra Pierson, 40, Pierson Consulting Co., Mechanicsburg, Pa.

She lets employees bring babies on a case-by-case basis. “I don’t think a baby is any more distracting than talk about Dancing with the Stars or what you did over the weekend,” she says. “I really think it’s the best of both worlds for those women who can bring their babies to work. They can care for their own child and not miss those firsts.”

The Convert

Don Herrington, 50, bureau chief for epidemiology and disease control, Arizona department of public health, Phoenix.

He has no children and initially opposed the program. “It couldn’t have been more the 180° opposite. Any reservations I had are gone,” he says. “The babies were a great source of morale. Everyone enjoyed seeing them–they were happier people.”

(Source – Time Magazine, Bringing Babies to Work – http://www.time.com/time/magazine/article/0,9171,1699879,00.html

Teri Selbicky
Senior Childcare Management Specialist

(800) 553-2312 toll-free
teri@childcaremanager.com
  

How ready is your child care center for the unexpected?  Witness the devastation that can occur overnight during hurricanes like Katrina and Ike.  But for an accident of geographical coordinates–that could be any of us.  Toss in fire or flooding or severe weather of any kind–we hate to think about it, but we can PLAN FOR IT.  The article below came out today, and it is all too chillingly current.

States Must Do More to Help Day Care Centers Prepare for Emergencies

When Disaster Strikes, How Safe are Day Care Centers?  New Report Issued by Save the Children

WASHINGTON, D.C. (Sept.15, 2008) — Three years after Hurricane Katrina focused national attention on the need for disaster preparedness, most states and the District of Columbia have failed to set minimum standards to ensure that thousands of child-care facilities are prepared to respond to the needs of children in a disaster, according to a new report issued today by Save the Children.

Download the new report “Protecting Children during U.S. Emergencies,” (PDF).

State officials react to new report

Day-care teacher Kathleen Jefferson reads a book to a group of 3- 4-year-olds at the Imagination Station Day Care Center.
Day-care teacher Kathleen Jefferson reads a book to a group of 3- 4-year-olds…       

“More than 90 percent of our nation’s children live in areas that are at risk of some type of disaster,” said Mark Shriver, Vice President and Managing Director of Save the Children’s U.S. programs. “Yet only four states have set basic standards for child-care facilities, and 18 states are still behind in setting minimum emergency preparedness standards for schools.”

Commissioned by Save the Children and conducted by the Mississippi State University Early Childhood Institute, the research reviewed standards in all 50 states and the District of Columbia and found that only four states — Nevada, Utah, Virginia and Washington — had mandated four basic emergency preparedness requirements for schools and child-care facilities. 

Shriver noted that some states including Kentucky have made some progress in addressing licensing issues since survey was completed in April. “We stand ready to assist states in helping create these standards.” 

The report also found that only nine states require licensed child-care facilities to have a designated relocation site and evacuation route in the event of a disaster. 

“Save the Children is issuing a challenge to states to review their standards for schools and child-care centers and take steps immediately to ensure these facilities plan for the needs of children in emergencies,” said Shriver, who has become one of the nation’s leading advocates on providing greater assistance to children in emergencies.

Save the Children is urging states to meet the following minimum requirements for child-care licensing:

  • Maintain written disaster plans that are coordinated with local emergency responders
  • Conduct evacuation drills in conjunction with local communities
  • Develop reunification plans for children and families
  • Develop written procedures to provide for children with special needs

In addition, Shriver noted, all states should require K–12 schools to have written emergency procedures that are coordinated with local emergency responders.

“When a child-care facility does not have a relocation site or evacuation route, staff members and children evacuating a building may not know where to go or the most direct route to safety,” said Shriver. “This can lead to confusion and panic. It is common sense that states require child-care facilities and schools to have such plans.”

Shriver was recently selected as chair of a new national commission on children and disasters. Created by Congress with members appointed by the President and Congress, the National Commission on Children and Disasters is expected to recommend changes that federal, state, and local governments need to make to meet the needs of children in emergencies.

“We are hopeful that this new report will assist the commission in its efforts to improve the way governments at all levels are meeting the needs of children during disasters,” Shriver said.

(Source: Save The Children – http://www.savethechildren.org/newsroom/2008/many-us-states-unprepared.html )

Childcare Manager software gives you the ability to pre-print emergency Rotary Cards with picture ID, family names, numbers and emails–who to call when disaster strikes.  Pre-print Medical Information and Allergy reports–child list with allergies or medical conditions, severity and actions to be taken.  Just in case.  Childcare Manager gives you a list of children Currently Clocked In.  Whether you are practicing an evacuation drill or–heaven forbid–the real thing, you will be as prepared as possible to help everyone in your care be safe as it is possible to be. 
 
Be prepared.  Try Childcare Manager and call me to see how it can play a part in your your center management and in your disaster planning.   http://www.childcaremanager.com

Teri Selbicky
Senior Childcare Management Specialist

(800) 553-2312 toll-free
teri@childcaremanager.com
  
What do you want the children in your child care center to remember about you as they grow up and move on?  What will they take with them into the world and into the future?  Your legacy to every child who passes through your care is love, attention and creativity.  Time spent just being with them is the very best use of every day.
 
For instance:  personalize the day.  Invite parents to read aloud to you and the children.  Here’s an idea I read about and LOVED:

I encourage my parents to help read to our children, by sending home a tape recorder, to which they read a book and record it. I then copy the cover of the book they choose to read and put it on the case of the cassette tape. Then at nap time the children look over the tapes and select which book. This gives the parents another a great way to read to the children when they can not take time off. (The children love to guess which parents is reading the story)  (Source: Cheryl A Dubois   http://www.childcarelounge.com/ADMINS/tips.htm ) 

Childcare Manager software can and will free up your time and your mind.  Wear a smile and carry a hug.  Let Childcare Manager do the work FOR you.  Like I’ve said before, you’re worth it.   http://www.childcaremanager.com

Teri Selbicky
Senior Childcare Management Specialist

(800) 553-2312 toll-free
teri@childcaremanager.com
  

Why should I GREEN my child care center?

Posted by: teriatpersoft on: August 26, 2008

Why should I, you ask yourself, with everything I have to do–things mandated by law to maintain my center license and things I do for my children and staff because I care about their health and welfare–why should I GREEN my child care center?
 
Because you will be offering an alternative, healthier option for parents who actually care about the environment that daily impacts their children.  ”Common chemicals can have adverse affects on certain kids, making those parents vigilant in choosing only facilities that are green. A growing number of families are also asking additional questions about use of pesticides, paint, lead in toys, cleaning products and foods served. After all, kids in full-time care can spend 40 hours there every week, making these questions valid.”  (Source:  Before you Choose Child Care: Check Out the Green Factor)
 
Share your ideas, tips and any links you find on “greening” your childcare center here. What have you found that works for you?
 
 
The Oregon Environmental Council put together an Eco-Healthy Child Care program encouraging centers to take measures like buying only non-toxic art supplies, restricting aerosol sprays and chlorine bleach, and no wall-to-wall carpeting.  The Eco-Healthy Child Care Checklist offers 25 easy-to-follow steps that will immediately benefit the health and wellbeing of all children in your care.  http://www.oeconline.org/resources/publications/kitsandtipsarchive/2007EHCCChecklist
 
While you are greening your child care center environment, green your child care center management.  Childcare Manager software means less paper, less waste.  Less time spent on bookkeeping means less resources used–both electrically and personally–so those resources, namely your time, is going to the children and parents.  Check out Childcare Manager: http://www.childcaremanager.com   What better way to teach children about the importance of living green than by your example?

Teri Selbicky
Senior Childcare Management Specialist

(800) 553-2312 toll-free
teri@childcaremanager.com